Mata ahupae | Administrator

• Have you got an understanding of tertiary education administrative processes and procedures?
• Are you a dedicated and customer-focused individual who can build and maintain effective working relationships?
• Do you possess exceptional written and verbal communication abilities, along with a demonstrated track record of excellent customer service?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata ahupae - Administrator to join the Te Kura Mātai Hinengaro - School of Psychology on a permanent, full-time contract. As a Mata ahupae - Administrator, you will play a vital role in supporting the administrative functions in the School and contribute to the smooth operating of our School office.

Key Responsibilities:

• Provide professional and timely administrative support across a wide range of School related activities.
• Provide administrative support for academic courses and programmes, including developing and maintaining efficient systems and processes for administrative tasks within the programme.

Ō pūmanawa - About you

As an administrator, you will be a dedicated and customer-focused individual, driven by the desire to provide exceptional administrative support. You'll thrive on the frontline, armed with excellent people skills, and an eye for detail.

As a self-starter with a talent for making connections, you'll be just as comfortable flying solo as you are collaborating with our team. Your proactive approach to time management and planning will be essential for meeting deadlines and upholding service excellence for School staff and students.

Key Requirements:

• Demonstrated experience as an administrator in a large and/or complex organisation.
• Proven excellence in customer service.
• Intermediate knowledge of and experience in a range of computer applications including Microsoft Outlook, Word, Excel, and SharePoint.
• Proven ability to use initiative, problem solve and prioritise tasks to meet deadlines in a demanding environment with excellent attention to detail.
• Proven ability to build and maintain excellent working relationships, with the ability to work effectively with a diverse community, including academic staff, students, contractors, and external stakeholders.
• Excellent written and oral communication skills.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Our team is friendly, supportive, enjoys sharing ideas, and working in a collaborative style. We offer you University Staff benefits including, learning & development programs for Te reo Māori, and access to the University Professional Network staff training.

Role Description

Close Date for Vacancy: 5 May 2024. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received and may progress with suitable applicants prior to the application closing date.

Contact Details for Vacancy: If you have any questions regarding this role, please get in touch with Annaliese Ellis (annaliese.ellis@vuw.ac.nz). But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form, please include the position title and reference number (Mata ahupae | Administrator, 1187).

Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the "CV/Resume" button.

If you are unable to combine your documents or have further supporting documents, please email these to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.